en

For group travel agencies

Run a departure of forty without a spreadsheet of forty rows

Pilgrimages, school trips, club tours, incentives: a group is one trip with many people, many rooms and many payments. Nelxa gives the trip file everything a group needs.

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Room assignments for a group: each room with its hotel, room type and passengers
Rooming, room by room.Screens shown in English, with a fictional demo agency. The office also runs in Greek.

For group travel agencies

What usually goes wrong

  • Registrations by phone and paper

    Names arrive by phone, message and forms; someone types them into a spreadsheet, and the spreadsheet is always one version behind.

  • The manifest is a moving target

    Passport numbers, dietary needs, emergency contacts and who has paid what live in different columns, files and heads.

  • Rooming is done the night before

    Double, single, who wants to share with whom, which hotel has how many rooms left. Usually on paper, usually late.

  • Forty people, forty payment stories

    Deposits and balances arrive from passengers, parents and parishes. Reconciling them against a group price is a weekend job.

  • Two programmes in one bus

    Part of the group wants the excursion, part wants the free afternoon. Optional add-ons and parallel tracks are tracked by hand.

  • Reaching everyone at once

    A change of meeting point or departure time has to reach forty people tonight, and you need to know who received it.

How Nelxa handles it

  1. 1

    Registration link and waitlist

    Travellers register from the departure's shared link, add their fellow passengers and sign the terms. When the departure is full, the waitlist takes over.

    Group travel
  2. 2

    One live manifest

    Every passenger with documents, dietary and medical notes, emergency contact and payment position, on one list that is always current.

    Group travel
  3. 3

    Room blocks and rooming

    Allocate blocks per hotel and room type, assign passengers to rooms, track single supplements and roommate preferences.

    Group travel
  4. 4

    Per-passenger payments and group pricing

    Prices per passenger tier, finalised when the group size is known; each passenger with their own instalments, receipts and contract snapshot.

    Payments and instalments
  5. 5

    Tracks, add-ons and seat maps

    Optional excursions selected per passenger, parallel tracks within one departure, and seat maps per vehicle with assignments.

    Group travel
  6. 6

    Broadcasts to the whole departure

    One message to everyone on the departure, logged per recipient. Premium workspaces add a crisis broadcast channel for urgent notices.

    Automations and AI

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Or email hello@nelxa.com for a walkthrough.